Event/Meeting Services
In Mason City, we realize that coordinating an event of this size can be an overwhelming task. That is where the partnership with Visit Mason City is invaluable! Whether you need assistance with selecting a location for off site events, securing hotel rates, obtaining the latest information regarding hotel availability, looking for tour options for the area or if you need a formal proposal to present to members, we are ready, willing and able. Plus, you can receive FREE money... Visit Mason City has a program which provides financial assistance to help you attract delegates to your event. Learn more about our grant program!
Visit Mason City exists to ensure your success! To help you become familiar with the services offered, the following is a list of general services available. If you have a specific need that is not listed, please let us know, we would love to lend a hand in finding a solution.
Convention Bidding
- Arrange on-site visits of convention facilities and local attractions
- Contact lodging for bidding of accommodations
- Contact convention facilities for bidding of meeting facilities
- Contact restaurants / caterers for off-site meals
- Assistance with local transportation arrangements
Lodging Accessibility
- VMC webpage address on marketing materials
- VMC toll free number on materials to attain current lodging availability
Attendance Building Assistance
- Assistance with bulk mail registration materials
- Provide promotional materials for mailings
Registration Assistance
- Provide volunteers to assist with registration
- Provide name tags
- Arrange for local dignitary to give welcoming speech
Free Information Items
- Mason City Visitors Guides and Event Guides
- Give-away items, city maps and community literature
- Welcome signs
Tour Arrangements
- VMC toll free number on materials to attain current lodging availability
- VMC web page on materials for up to date information
Entertainment Assistance
- Provide planning assistance for special activities (example: barbershop performances, etc.)
- Entertainment resource including speakers and entertainers
Media Liaison
- Prepare and submit news releases to local and regional media
- Assist with notification and coordination of news conferences
Tourism Marketing Grant Program
- Grant program available to assist with costs associated with printing, advertising, welcome receptions and / or transportation
We're excited that you are considering Mason City for your next meeting, convention and event! Receive your FREE Destination Planner by completing the web form or contact Visit Mason City toll free at 800-423-5724. We look forward to the opportunity of welcoming your group to our community.
